1. CALL THE REGULAR COUNCIL MEETING TO ORDER: This meeting is open to the public and all representations to Council form part of the public record. This meeting is being webcast live and will be archived on the City’s website. 2. INTRODUCTION OF LATE ITEMS: 3. ADOPTION OF AGENDA:
ADOPTION OF MINUTES: 4.1 Minutes of the regular Council Meeting held November 14, 2017 at the City of West Kelowna Council Chambers Pg. 7 4.2 Minutes of the special Council Meeting held November 17, 2017 at the City of West Kelowna Council Chambers
MAYOR AND COUNCILLOR’S REPORTS: 5.1 Councillor Winsby Verbal Report on the Okanagan Regional Library – 2018 Budget and ORL’s Rebranding Project
PRESENTATIONS: (15 MINUTES MAX) 6.1 Anna Marie Mallard, Inspector, RCMP West Kelowna RCMP Detachment Quarterly Report for the period July 1, 2017 to September 30, 2017
Rosemary Weighill, Westbank United Church /West Kelowna Shelter Society Community Outreach Increased Demands and Issues Arising
DIVISION REPORTS: 9.1. CHIEF ADMINISTRATIVE OFFICER 9.1.1 Service Area and Water Rates Bylaws Recommended Motion: THAT Council adopt City of West Kelowna Rose Valley Water System Merger Bylaw No. 0239, 2017; and THAT Council adopt City of West Kelowna Local Area Water Service Establishment (Westbank Irrigation District) Amendment Bylaw No. 0080.08, 2017”; and THAT Council adopt “City of West Kelowna Fees and Charges Amendment Bylaw No. 0028.53, 2017”.
9.2. DEVELOPMENT SERVICES Bylaws for Consideration of Third Reading 9.2.1 Z 16-05, Official Community Plan Bylaw No. 0100.43 and Zoning Amendment Bylaw No. 0154.43, 2295 Shannon Way Recommended Motion: THAT Council give third reading to City of West Kelowna Official Community Plan Bylaw No. 0100.43, 2016 (File: Z 16-05); and THAT Council give third reading to City of West Kelowna Zoning Amendment Bylaw No. 0154.43, 2016 (File: Z 16-05); and THAT Council direct staff to schedule the bylaws for consideration of adoption following: • Registration of a Section 219 Covenant restricting: o use of the subject property to the following uses: • Commercial indoor storage with ancilliary recreational vehicle washing station; and • Contractor services which includes office, warehouse and accessory sales; and o heavy vehicle access to the subject property from Shannon Way until such time as either: • the BC Hydro easement access has been amended to allow for heavy vehicle access onto Shannon Lake Road; or • a revised Traffic Impact Assessment has been provided to the satisfaction of the City of West Kelowna for heavy vehicle access from Shannon Way as the primary access and egress to the subject property. • Confirmation that the Crown Land Licence of Occupation has been approved for the proposed access to Shannon Lake Road; • Registration of a revised setback and buffer covenant to replace Covenant LB136747; and • Registration of a Statutory Right of Way for existing sanitary sewer infrastructure located at the southwest corner of the subject property
Bylaws for Consideration of Adoption 9.2.2 Z 17-04, Official Community Plan Bylaw No. 0100.47 and Zoning Amendment Bylaw No. 0154.54, Lower Glenrosa Road Recommended Motion: THAT Council adopt City of West Kelowna Official Community Plan Bylaw No. 0100.47, 2017 (File: Z17-04); and THAT Council adopt City of West Kelowna Zoning Amendment Bylaw No. 0154.54, 2017 (File: Z 17-04).
Parks and Public Spaces Amendment Bylaw No. 0184.02 Recommended Motion: THAT Council adopt the “City of West Kelowna Parks and Public Spaces Amendment Bylaw No. 0184.02, 2017”; and THAT Council adopt the “Bylaw Notice Enforcement Amendment Bylaw No. 0093.38, 2017”; and THAT Council adopt the “City of West Kelowna Ticket Information Utilization Amendment Bylaw No. 0095.34, 2017”.
2017 Drainage Improvements – Sole Source Negotiated Contract Award Recommended Motion: THAT Council award the “2017 Drainage Improvements” construction sole source negotiated contract in the amount of $520,676.75 (excluding GST), to BC General Contracting Inc.; and THAT Council authorize staff to utilize contingency money to fund unanticipated expenditures during the construction of the project that are not included in the tender documents; and THAT Council amend the 2017 Budget to include $250,000 from Capital Reserves.
Upper McDougall Creek Flood Recovery Channel Works – Tender Award Recommended Motion: THAT Council waive the Purchasing Policy and direct staff to award the contract for the Upper McDougall Creek Flood Recovery Channel Works Tender to the lowest qualified bid, not to exceed $575,000; and THAT Council direct staff to report back at the December 12, 2017 Council Meeting on the outcome of the tender.
9.4.1 Sustainable Transportation Partnership of the Central Okanagan Information Report from the Deputy CAO 13. ADJOURNMENT OF THE REGULAR MEETING: The next Council meeting is scheduled for Tuesday, December 12, 2017 at 1:30 p.m. at the City of West Kelowna Council Chambers.
1. CALL THE REGULAR COUNCIL MEETING TO ORDER: This meeting is open to the public and all representations to Council form part of the public record. This meeting is being webcast live and will be archived on the City’s website. 2. INTRODUCTION OF LATE ITEMS: 3. ADOPTION OF AGENDA:
ADOPTION OF MINUTES: 4.1 Minutes of the regular Council Meeting held November 14, 2017 at the City of West Kelowna Council Chambers Pg. 7 4.2 Minutes of the special Council Meeting held November 17, 2017 at the City of West Kelowna Council Chambers
MAYOR AND COUNCILLOR’S REPORTS: 5.1 Councillor Winsby Verbal Report on the Okanagan Regional Library – 2018 Budget and ORL’s Rebranding Project
PRESENTATIONS: (15 MINUTES MAX) 6.1 Anna Marie Mallard, Inspector, RCMP West Kelowna RCMP Detachment Quarterly Report for the period July 1, 2017 to September 30, 2017
Rosemary Weighill, Westbank United Church /West Kelowna Shelter Society Community Outreach Increased Demands and Issues Arising
DIVISION REPORTS: 9.1. CHIEF ADMINISTRATIVE OFFICER 9.1.1 Service Area and Water Rates Bylaws Recommended Motion: THAT Council adopt City of West Kelowna Rose Valley Water System Merger Bylaw No. 0239, 2017; and THAT Council adopt City of West Kelowna Local Area Water Service Establishment (Westbank Irrigation District) Amendment Bylaw No. 0080.08, 2017”; and THAT Council adopt “City of West Kelowna Fees and Charges Amendment Bylaw No. 0028.53, 2017”.
9.2. DEVELOPMENT SERVICES Bylaws for Consideration of Third Reading 9.2.1 Z 16-05, Official Community Plan Bylaw No. 0100.43 and Zoning Amendment Bylaw No. 0154.43, 2295 Shannon Way Recommended Motion: THAT Council give third reading to City of West Kelowna Official Community Plan Bylaw No. 0100.43, 2016 (File: Z 16-05); and THAT Council give third reading to City of West Kelowna Zoning Amendment Bylaw No. 0154.43, 2016 (File: Z 16-05); and THAT Council direct staff to schedule the bylaws for consideration of adoption following: • Registration of a Section 219 Covenant restricting: o use of the subject property to the following uses: • Commercial indoor storage with ancilliary recreational vehicle washing station; and • Contractor services which includes office, warehouse and accessory sales; and o heavy vehicle access to the subject property from Shannon Way until such time as either: • the BC Hydro easement access has been amended to allow for heavy vehicle access onto Shannon Lake Road; or • a revised Traffic Impact Assessment has been provided to the satisfaction of the City of West Kelowna for heavy vehicle access from Shannon Way as the primary access and egress to the subject property. • Confirmation that the Crown Land Licence of Occupation has been approved for the proposed access to Shannon Lake Road; • Registration of a revised setback and buffer covenant to replace Covenant LB136747; and • Registration of a Statutory Right of Way for existing sanitary sewer infrastructure located at the southwest corner of the subject property
Bylaws for Consideration of Adoption 9.2.2 Z 17-04, Official Community Plan Bylaw No. 0100.47 and Zoning Amendment Bylaw No. 0154.54, Lower Glenrosa Road Recommended Motion: THAT Council adopt City of West Kelowna Official Community Plan Bylaw No. 0100.47, 2017 (File: Z17-04); and THAT Council adopt City of West Kelowna Zoning Amendment Bylaw No. 0154.54, 2017 (File: Z 17-04).
Parks and Public Spaces Amendment Bylaw No. 0184.02 Recommended Motion: THAT Council adopt the “City of West Kelowna Parks and Public Spaces Amendment Bylaw No. 0184.02, 2017”; and THAT Council adopt the “Bylaw Notice Enforcement Amendment Bylaw No. 0093.38, 2017”; and THAT Council adopt the “City of West Kelowna Ticket Information Utilization Amendment Bylaw No. 0095.34, 2017”.
2017 Drainage Improvements – Sole Source Negotiated Contract Award Recommended Motion: THAT Council award the “2017 Drainage Improvements” construction sole source negotiated contract in the amount of $520,676.75 (excluding GST), to BC General Contracting Inc.; and THAT Council authorize staff to utilize contingency money to fund unanticipated expenditures during the construction of the project that are not included in the tender documents; and THAT Council amend the 2017 Budget to include $250,000 from Capital Reserves.
Upper McDougall Creek Flood Recovery Channel Works – Tender Award Recommended Motion: THAT Council waive the Purchasing Policy and direct staff to award the contract for the Upper McDougall Creek Flood Recovery Channel Works Tender to the lowest qualified bid, not to exceed $575,000; and THAT Council direct staff to report back at the December 12, 2017 Council Meeting on the outcome of the tender.
9.4.1 Sustainable Transportation Partnership of the Central Okanagan Information Report from the Deputy CAO 13. ADJOURNMENT OF THE REGULAR MEETING: The next Council meeting is scheduled for Tuesday, December 12, 2017 at 1:30 p.m. at the City of West Kelowna Council Chambers.