1. CALL THE REGULAR COUNCIL MEETING TO ORDER: This meeting is open to the public and all representations to Council form part of the public record. This meeting is being webcast live and will be archived on the City’s website. 2. INTRODUCTION OF LATE ITEMS: 3. ADOPTION OF AGENDA:
ADOPTION OF MINUTES: 4.1 Minutes of the regular Council Meeting held January 9, 2018 at the City of West Kelowna Council Chambers
MAYOR AND COUNCILLOR’S REPORTS: 5.1 Mayor Findlater Regional District of Central Okanagan Highlights from the January 11, 2018 Regional Board Meeting
PRESENTATIONS: (15 MINUTES MAX) Dustin Khadikin, Corporate Contract Manager, Emcon Services Inc. 6.1.1 Notice of Motion - Councillor Neis At the January 9, 2018 regular Council meeting, Councillor Neis put forward the following Notice of Motion. The Motion is now before Council for consideration.
BUSINESS LICENCE - APPEAL: 8.1 Business License Refusal Appeals – Black Crow Herbals Association Society and Okanagan Cannabis Solutions Society 8.2 Application To Grant 2018 Business Licenses to Black Crow Herbals Association and Okanagan Cannabis Solutions Society Submitted by Stanley Tessmer, Tessmer Law Offices
DIVISION REPORTS: CHIEF ADMINISTRATIVE OFFICER City of Kelowna Prisoner Cells Recommended Motion: THAT Council amend the 2017-2026 Financial Plan by $188,251.00 to help fund the City of Kelowna prisoner cell capital project; and, THAT the prisoner cells be classified as a prepaid expensed and amortized over a 25-year period.
Federation of Canadian Municipalities 2018 Conference and Trade Show May 31 - June 3, 2018, Halifax Convention Centre, Halifax, NS Recommended Motion: THAT Council approves the attendance of two (2) Councillors to represent the City of West Kelowna at the Federation of Canadian Municipalities (FCM) 2018 Conference and Trade Show.
DEVELOPMENT SERVICES Bylaws for Consideration of First Reading OCP 17-03, Official Community Plan amendment, 3060 Seclusion Bay Recommended Motion: THAT Council deny the application (File: OCP 17-03) to amend the City of West Kelowna Official Community Plan land use designation. Delegation Request: Trent Kitsch and Kevin Johnson, Sky High Metals
Westbank Centre DCC Reduction Amendment Bylaw No. 0179.01, 2018 Recommended Motion: THAT Council give first, second and third reading to “City of West Kelowna Westbank Centre Development Cost Charges Reduction Amendment Bylaw No. 0179.01, 2018”.
DVP 17-21, Development Variance Permit, 1105 Menu Road Recommended Motion: THAT Council deny the issuance of a Development Variance Permit (DVP 17-21) for 1105 Menu Road to vary S.10.4.5(g).1 of Zoning Bylaw No. 0154 to reduce the minimum front parcel boundary setback for a structure with a garage having vehicular entry from 6.0m to 1.0m for the construction of an addition to the existing single-detached dwelling. Delegation Request: Garrett Millsap, Owner
ENGINEERING AND PUBLIC WORKS Gellatly Waterfront Seasonal Transit Service Recommended Motion: THAT Council direct BC Transit to provide seasonal service to the Gellatly waterfront to and from Gellatly Road South using Whitworth Road at Pebble Beach as a turnaround.
Rose Valley Water Treatment Plant Design Update Information Only Report from the Engineering Manager
Contract Award - Powers Creek Water Treatment Plant Reservoir Material Extraction Recommended Motion: THAT Council award the construction contract in the amount of $1,024,551.08 (excluding GST) to QM Environmental for the Powers Creek Water Treatment Plant Reservoir Material Extraction.
Contract Award: Stantec Consulting Services Recommended Motion: THAT Council award the consulting services contract in the amount of $138,000 (excluding GST) to Stantec Consulting Ltd for the 2017 Freshet Event Smith Creek / Keefe Creek Recovery Works; and, THAT Council award the consulting services contract in the amount of $218,500 (excluding GST) to Stantec Consulting Ltd for the 2017 Freshet Event Lower Powers Creek Recovery Works.
Bike BC Grant Application Recommended Motion: THAT Council direct staff to apply to BikeBC, seeking up to 50% of eligible costs of installing cycling infrastructure along the Boucherie Road Wine Trail Phase 2 Upgrade; and, THAT Council authorize the Mayor and City Clerk to execute the necessary agreements.
FINANCE, ADMINISTRATIVE AND PROTECTIVE SERVICES Local Area Water Service, Rose Valley Water System, Mt. Boucherie Recommended Motion: THAT “City of West Kelowna Rose Valley Water System Merger Amendment Bylaw No. 0239.01, 2018” be adopted.
Inter-Community Business Licence (ICBL) Bylaw – Amendment to include City of Revelstoke Recommended Motion: THAT “City of West Kelowna Inter-Community Business Licence Amendment Bylaw No. 0081.01, 2018” be adopted.
11. CORRESPONDENCE AND INFORMATION ITEMS: 11.1 Letter from Alison Slater, Executive Director, SILGA dated December 14, 2017 re Call for Resolutions for 2018 Convention Pg. 191 11.2 Letter from Alison Slater, Executive Director, SILGA dated December 14, 2017 re SILGA Convention – Call for Nominations 2018 Pg. 193 11.3 Silga Community Excellence Awards, Call for Nominations Pg. 195 12. NOTICE OF MOTION: 13. OTHER BUSINESS: 14. ADJOURNMENT OF THE REGULAR MEETING:
1. CALL THE REGULAR COUNCIL MEETING TO ORDER: This meeting is open to the public and all representations to Council form part of the public record. This meeting is being webcast live and will be archived on the City’s website. 2. INTRODUCTION OF LATE ITEMS: 3. ADOPTION OF AGENDA:
ADOPTION OF MINUTES: 4.1 Minutes of the regular Council Meeting held January 9, 2018 at the City of West Kelowna Council Chambers
MAYOR AND COUNCILLOR’S REPORTS: 5.1 Mayor Findlater Regional District of Central Okanagan Highlights from the January 11, 2018 Regional Board Meeting
PRESENTATIONS: (15 MINUTES MAX) Dustin Khadikin, Corporate Contract Manager, Emcon Services Inc. 6.1.1 Notice of Motion - Councillor Neis At the January 9, 2018 regular Council meeting, Councillor Neis put forward the following Notice of Motion. The Motion is now before Council for consideration.
BUSINESS LICENCE - APPEAL: 8.1 Business License Refusal Appeals – Black Crow Herbals Association Society and Okanagan Cannabis Solutions Society 8.2 Application To Grant 2018 Business Licenses to Black Crow Herbals Association and Okanagan Cannabis Solutions Society Submitted by Stanley Tessmer, Tessmer Law Offices
DIVISION REPORTS: CHIEF ADMINISTRATIVE OFFICER City of Kelowna Prisoner Cells Recommended Motion: THAT Council amend the 2017-2026 Financial Plan by $188,251.00 to help fund the City of Kelowna prisoner cell capital project; and, THAT the prisoner cells be classified as a prepaid expensed and amortized over a 25-year period.
Federation of Canadian Municipalities 2018 Conference and Trade Show May 31 - June 3, 2018, Halifax Convention Centre, Halifax, NS Recommended Motion: THAT Council approves the attendance of two (2) Councillors to represent the City of West Kelowna at the Federation of Canadian Municipalities (FCM) 2018 Conference and Trade Show.
DEVELOPMENT SERVICES Bylaws for Consideration of First Reading OCP 17-03, Official Community Plan amendment, 3060 Seclusion Bay Recommended Motion: THAT Council deny the application (File: OCP 17-03) to amend the City of West Kelowna Official Community Plan land use designation. Delegation Request: Trent Kitsch and Kevin Johnson, Sky High Metals
Westbank Centre DCC Reduction Amendment Bylaw No. 0179.01, 2018 Recommended Motion: THAT Council give first, second and third reading to “City of West Kelowna Westbank Centre Development Cost Charges Reduction Amendment Bylaw No. 0179.01, 2018”.
DVP 17-21, Development Variance Permit, 1105 Menu Road Recommended Motion: THAT Council deny the issuance of a Development Variance Permit (DVP 17-21) for 1105 Menu Road to vary S.10.4.5(g).1 of Zoning Bylaw No. 0154 to reduce the minimum front parcel boundary setback for a structure with a garage having vehicular entry from 6.0m to 1.0m for the construction of an addition to the existing single-detached dwelling. Delegation Request: Garrett Millsap, Owner
ENGINEERING AND PUBLIC WORKS Gellatly Waterfront Seasonal Transit Service Recommended Motion: THAT Council direct BC Transit to provide seasonal service to the Gellatly waterfront to and from Gellatly Road South using Whitworth Road at Pebble Beach as a turnaround.
Rose Valley Water Treatment Plant Design Update Information Only Report from the Engineering Manager
Contract Award - Powers Creek Water Treatment Plant Reservoir Material Extraction Recommended Motion: THAT Council award the construction contract in the amount of $1,024,551.08 (excluding GST) to QM Environmental for the Powers Creek Water Treatment Plant Reservoir Material Extraction.
Contract Award: Stantec Consulting Services Recommended Motion: THAT Council award the consulting services contract in the amount of $138,000 (excluding GST) to Stantec Consulting Ltd for the 2017 Freshet Event Smith Creek / Keefe Creek Recovery Works; and, THAT Council award the consulting services contract in the amount of $218,500 (excluding GST) to Stantec Consulting Ltd for the 2017 Freshet Event Lower Powers Creek Recovery Works.
Bike BC Grant Application Recommended Motion: THAT Council direct staff to apply to BikeBC, seeking up to 50% of eligible costs of installing cycling infrastructure along the Boucherie Road Wine Trail Phase 2 Upgrade; and, THAT Council authorize the Mayor and City Clerk to execute the necessary agreements.
FINANCE, ADMINISTRATIVE AND PROTECTIVE SERVICES Local Area Water Service, Rose Valley Water System, Mt. Boucherie Recommended Motion: THAT “City of West Kelowna Rose Valley Water System Merger Amendment Bylaw No. 0239.01, 2018” be adopted.
Inter-Community Business Licence (ICBL) Bylaw – Amendment to include City of Revelstoke Recommended Motion: THAT “City of West Kelowna Inter-Community Business Licence Amendment Bylaw No. 0081.01, 2018” be adopted.
11. CORRESPONDENCE AND INFORMATION ITEMS: 11.1 Letter from Alison Slater, Executive Director, SILGA dated December 14, 2017 re Call for Resolutions for 2018 Convention Pg. 191 11.2 Letter from Alison Slater, Executive Director, SILGA dated December 14, 2017 re SILGA Convention – Call for Nominations 2018 Pg. 193 11.3 Silga Community Excellence Awards, Call for Nominations Pg. 195 12. NOTICE OF MOTION: 13. OTHER BUSINESS: 14. ADJOURNMENT OF THE REGULAR MEETING: